Job Specifications
Education: High school diploma. Associate or bachelor’s degree or in accounting preferred.
Experience: 2-3 years of accounts receivable or related experience required. An equivalent combination of education and experience will also be considered.
Objective: This position will be assisting our construction and crane division accounting leads daily with the tasks outlined in this job description. This position will eventually transition to a lead position within our organization with the tasks outlined herein.
Nature and Scope
Company Environment: Landwehr Construction, Inc. is a fifth-generation company with its original start in 1895. Landwehr Construction, Inc. is a diverse construction company focusing in areas including, but not limited to, crane & rigging, demolition, environmental remediation, highway heavy, machinery moving, renewable energy, sitework & utilities, and wetlands specialty projects. Landwehr Construction, Inc. employs both union and non-union staff and works primarily in the Midwest Region.
Job Environment: This position will be located at the corporate office and is scheduled to work Monday through Friday, start and end times may vary. This position will require prolonged periods of sitting/standing at a desk and working on a computer and is in a controlled environment.
Relationships/Management: This position will interact with all levels of personnel within the company including union and non-union employees, other department managers, support personnel and be able to develop effective relationships throughout the industry.
Major Job Duties and Responsibilities:
General Accounts Receivable Tasks:
• Maintain customers in multiple databases (Foundation and Fleet Cost & Care).
• Communicate with customers and project management as needed to ensure accurate and complete billing of work.
• Investigate and solve customer complaints and queries, with the assistance of project managers.
• Research and resolve payment discrepancies.
• Review checks and enter cash receipts/bank deposit daily.
Crane Division Specific Tasks:
• Generate and send out invoices for all crane work (taxi, moving, bare rentals, and wind work).
• Monitor un-invoiced projects and ensure timely billing of all work.
• Import invoices generated from FCC into accounting software (minimum weekly basis).
• Specifically track any cranes on bare rent and ensure appropriate documentation is in place (executed lease agreement, insurance certificate, sales tax exemption certificate). Verify monthly invoicing is complete. Close out invoicing for excess hours or equipment damage.
• Export crane jobs from FCC for import into accounting software (weekly).
• Become the “liaison” between the accounting and crane software.
• Import equipment weekly, from NexGen to Foundation
Construction Division Specific Tasks:
• Generate monthly invoices (typically AIA format) for one or more project managers, as assigned.
• Enter customer-generated billings, typically AIA format, into accounting software.
• Track and calculate extra work charges for assigned project manager(s) on a weekly basis.
• Communicate with field personnel as needed for description and type of extra work performed.
• Provide periodic follow-up with project managers and/or customers as to the status of pending change orders.
• Weekly reporting of cash received by job and distribution to project managers and accounts payable staff.
• Assist with close out of project as needed, including final lien waivers, verifying final revenue and payment amounts agree to that of customer.
• Import equipment usage weekly from Heavy Job.
• Review Equipment utilization and apply minimums where needed.
• Import job budgets from Heavy Bid to Foundation.
• Add new phases in Foundation and Heavy Job for extra work or miscellaneous items.
• Track/calculate extra work items on jobs – monitor change orders.
• Work with PM’s monthly on job progress billings.
• Provide progress and final lien waivers per customer’s request.
Character attributes/behavioral expectations/prior experiences:
• Must be organized, detailed oriented, meet deadlines, and communicate effectively with others.
• Maintain a positive attitude and professionalism while dealing with customers.
• Ability to handle multiple tasks and manage your own time efficiently.
• Must be willing to accept and adapt to change and a fast-paced environment.
• Strong writing, communication, organizational, and time management skills.
• Must be a team player and promote a collaborative work environment.
• Proficient in Microsoft Word and Excel.