Job Specifications
Education: Associate degree in construction or business-related curriculum, or equivalent experience.
Experience: 1-3 years of construction-related experience preferred.
Objective: Provide support for the project management team in developing opportunities. Helps with the development of estimates, and coordination of the bidding process. An opportunity to learn in a supportive culture, and experience success and achievement through peer/employee collaboration and recognition.
Nature and Scope
Company Environment: Landwehr Construction, Inc. is a fifth-generation company with its original start in 1895. Landwehr Construction, Inc. is a diverse construction company focusing in areas including, but not limited to, crane & rigging, demolition, environmental remediation, highway heavy, machinery moving, renewable energy, sitework & utilities, and wetlands specialty. Landwehr Construction, Inc. employs both union and non-union staff and works primarily in the Midwest Region.
Job Environment: This position will be located at the corporate office and is scheduled to work Monday through Friday, start and end times may vary. This position will require prolonged periods of sitting/standing at a desk and working on a computer and is in a controlled environment.
Relationships/Management: The position will interact with all levels of personnel within the company including union and non-union employees, administration, other department managers and support personnel, and will interact with external sources such as subcontractors, vendors, and governmental entities.
Major Job Duties and Responsibilities:
- Secure/download/print bid documents and addenda for PM’s, in a timely manner.
- Review addenda for changes in bid date & submittal requirements.
- Review specifications for pre-bid meetings and set up appointments for the PM’s.
- Contacting engineering companies for questions regarding bid requirements and submittal.
- Review bid documents for bonding requirements and order bid bonds from the surety company in a timely manner. Review specs for bid bond requirements and required forms, warranty periods and provide supporting paperwork to the bonding company.
- Calling potential subcontractors prior to bid lettings and relaying information back to PM.
- Navigating numerous websites and software programs for bid letting submittals.
- Prepare bidding documents and submit bids with detailed accuracy.
- Request market recovery grants from Unions. This involves working with the PM and referring to the specs for required documentation.
- Maintain and update internal DBE/TGB/Vet Directory from local government online directories.
- Solicit DBE/TGB/Vet vendors 2 weeks prior to bid opening dates for projects with goals. Includes identifying potential subcontractors & suppliers that line up with individual project requirements, emailing potential subcontractors & suppliers using mail merge, following up as needed.
- Setting up Dropbox links for the bid documents for PM’s, subcontractors and DBE contractors.
- Complete ALB (apparent low bidder) paperwork according to requirements set by the owner (MnDOT/local government) with tight deadlines. This includes entering all quotes received online through AASHTOWare, requesting, and reviewing paperwork for accuracy from the DBE/TGB/Vet subcontractors and suppliers. Create and update a spreadsheet to track paperwork.
- Assist foreman with printing plans/specs/documents needed in the field.
- Maintain and update the bid calendar.
- Manage the estimating inbox, forwarding invitations to bid, printed quotes as requested, downloading addenda or other files are required.
- Complete prequalification’s, as requested.
- Complete local bid registrations, as requested.
- Complete annual vendor prequalification requirements.
- Print documents to the plotter using software HP click.
- Update job references as needed and/or requested by owners/engineers/PMs.
- Create new accounts for bidding websites and update passwords.
- Coordinate with bid runners to deliver bids and for other temporary services.
- Back up the Contract Administrator, as needed.
- Back up answering phones.
Character attributes/behavioral expectations/prior experiences:
- Demonstrated proficiency in Microsoft Office products including Excel and Word.
- Demonstrated commitment to ethics and integrity.
- Must be able to display professional manners when dealing with staff, customers and outside agencies at all times.
- Promotes safe work practices at all times while promoting a strong culture of safety throughout the organization.
- Promotes positive employee relations and treats all employees with dignity and respect. Must be a team player.
- Must be detail oriented and able to handle multiple tasks and manage own time efficiently.
- Must be willing to accept and adapt to change and a fast-paced environment.
- Needs to be able to take and give directions from and to others.
- Demonstrated writing, communication, organizational, and time management skills.
- Valid driver’s license.